Heifer International

Procurement Specialist at Heifer International

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Job Description

Administration (45%) 

  • Oversee day-to-day office operations to ensure productivity and efficiency.
  • Coordinate employee travel, including flights, accommodation, and logistics with approved vendors.
  • Manage fleet operations: schedule maintenance, maintain motor vehicle insurance, and handle rental needs.
  • Handle confidential documentation and ensure secure filing systems.
  • Coordinate distribution of office equipment and tools to staff.
  • Maintain accurate documentation of all vendor processes and transactions.
  • Plan and execute administrative functions, including mail services, record keeping, and furniture allocation.
  • Organize internal meetings, conferences, and events.
  • Prepare and track administrative expense reports and budgets.
  • Ensure compliance with Quality Management Systems and Occupational Health & Safety standards.
  • Support the completion of special internal projects.
  • Manage asset registration, tagging, verification, maintenance, and disposal.

 Procurement (55%) 

  • Develop and implement annual procurement plans.
  • Evaluate suppliers, review quotes, and ensure competitive and quality sourcing.
  • Draft specifications and performance standards for tenders and procurements.
  • Monitor and document procurement activities, including RFPs and RFQs.
  • Ensure compliance with funder and organizational procurement policies.
  • Identify and resolve procurement process issues in a timely manner.
  • Lead troubleshooting efforts related to vendor or order challenges.
  • Advise stakeholders on procurement risks and mitigations.
  • Maintain procurement records and purchase databases.
  • Update and manage supplier information and relationships.
  • Research and evaluate new vendors to maintain quality and competitiveness.
  • Monitor inventory levels and ensure timely reordering of supplies.

Any Other Assigned Function (5%) 

  • May perform other job-related duties as assigned.

 Minimum Requirements 

  • Bachelor’s degree in a relevant field (e.g., Business, Procurement).
  • 3–5 years of relevant work experience.
  • Procurement or relevant administration qualification/certification (e.g., CIPS or equivalent).

Key Behavioural Competencies

  • Accountability
  • Professional Excellence
  • Humility
  • Customer Orientation
  • Empathy
  • Innovation

How to apply

Interested and qualified? CLICK HERE

Tagged as: Heifer International

Job Summary

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Nairobi Location
Full Time Job Type
Heifer International

About

Procurement Specialist at Heifer International Viewed 0 times Job Description Posted 4 months ago Administration (45%)  Oversee day-to-day office operations to ensure productivity and efficiency. Coordinate employee travel, including flights,...
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